Journey Ambassador/Host Coordinators and Treasurers' Tool Box

Journey Ambassador (AC)/Host Coordinators (HC) and Journey Treasurers (JT) play a significant role in journeys, and much help is available to assist them in their task.  AC/HC and Journey Treasurer (Host and Ambassador) training sessions are organized yearly, and help is also provided from seasoned  veterans, as well as key members of the club executive, notably the VP Journeys and the Club Treasurer.


1 FFO Resources for Ambassador Coordinators (Outbound Journeys)  

Guidelines for ACs: Outbound Journeys

ED Training Tips, Jan. 2011

ED Training Q and A, Oct. 2015

AC Report Outbound Template

AC Oral Reporting Guidelines Outbound

Sample Letters of Invitation for Visa Applications to Canada

Being a Good Ambassador (power point presentation)

Screening  Guidelines for Non-FFO Applicants

Gift List for Hosts

Outbound Ambassadors Selection Guidelines

Oversubscribed Journey Acceptance Form (MS Word Format)

Ambassador Capacity Checklist for Outbound Journeys

Ambassador Health and Mobility ACs Process for Outbound Journeys


2. FFO Resources for Host Coordinators (Inbound Journeys)


Guidelines for HCs: Inbound Journeys

Inbound Exchanges: Some Dos and Doníts for EDS

HC Inbound Report Template

Gift List for Hosts

HC Oral Reporting Guidelines Inbound

Being a Good Host (power point presentation)

Ambassador Health and Mobility HCs Process for Inbound Journeys


3. FFO Program Activities Inbound Journeys and Ottawa Venues/Caterers for Events

Master List of FFO Program Activities for Inbound Journeys

Program Activities Templates

Master List of Ottawa Venues/Caterers for FFO Events

Venues/Caterers Templates


4. FFO Guide for Treasurers

Guide for Inbound and Outbound Journey Treasurers

Excel Spreadsheet for Recording Exchange Finances, Jan, 2017

ED Treasurers Manual Appendicies with Templates for Financials


5. FFO Journey Booklets & Journals - Samples

Booklet Sample: Inbound Journey (MS Word Format)

Booklet Sample: Outbound Journey (MS Word Format)

Booklet Sample: Winter Journey (MS Word Format)

Booklet Sample: Inbound Journey: Brazil (MS Word Format)

Journal from Memphis Hartwell Journey, 2015


6. FFO Forms

Letterhead (MS Word Format)


7. FFI Forms and Reference Materials

Host Sample Calendar 

Ambassador Sample Calendar

Ambassador and Host Journey Coordinators Manual

Ambassador Matching Form.doc

Emergency Contact Information Form.doc

Host Matching Form.xls

Incident Report Form.doc

Request for Certificate of Liability Insurance

Participant Evaluation Form.doc

Health and Mobility Checklist

2015 Club and Exchange Policies

Membership Activity Record - 2012/2013 (MS Word Format) 






Can't open PDF files?
Get free Adobe PDF reader by clicking on icon: